Severna Park Swimming Association, Inc

Supporting the

SPY Swim Team of Anne Arundel County, MD

PO Box 243 l Severna Park, MD 21146

“www.spyswimming.org”

MEET NOTICE

2008 MARYLAND WINTERFEST INVITATIONAL

SANCTIONED BY: YMCA of the USA Competitive Swimming and Diving Advisory Committee, Ms. Glenda Pae, National Competitive Swimming and Diving Field Coordinator.

SANCTION #: National YMCA Sanction Number TBA. In addition, Potomac Valley Swimming (PVS) sanction # PVO-08-301 for NTV reportable swims.

APPROVED BY: USA Swimming, Potomac Valley Swimming,

HOSTED BY: SPY Swimming and the YMCA of Central Maryland, Anne Arundel County Branch.

MEET ADMINISTRATOR: John Sheppard, johns@spyswimming.org or call 410-516-4957 for meet entries only

MEET COORDINATOR: Maureen Kogut, MaureenK@spyswimming.org or call 410-437-9116 for general meet questions

MEET DIRECTOR: Mr. Steve Golden, SteveG@spyswimming.org or call 410-437-8940

MEET REFEREE: Wally Hunt, hunt66@peoplepc.com or call 540-834-0415

TIMERS COORDINATOR: Kathy McCullough, KathyM@spyswimming.org or call 410-721-2132

OFFICIALS COORDINATOR: Maureen Kogut, MaureenK@spyswimming.org or call 410-437-9116

MEET DATES: Saturday, January 5^th, 2008

Sunday, January 6^th, 2008

LOCATION: Campus Recreation Center, University of Maryland, College Park, Maryland

FACILITY: The University of Maryland (UMD) natatorium has two 8-lane, 25-yard pools with a separate 8-lane 25-yard warm-down pool. The facility boasts seating for 1000 spectators, a handicap seating area, and a large pool deck area that will easily hold 800 swimmers. There are also men’s and women’s locker room facilities for 1500. The natatorium has the Colorado timing system that will be able to show both short course events (men’s and women’s) simultaneously. The UMD location provides numerous hotels and many restaurants within a nine-mile radius of the facility. In addition, UMD is only 15 minutes from downtown Washington, D.C.

BOYS/GIRLS POOLS: The Winterfest Invitational is set-up as two separate, simultaneous swim meets. Events and sessions with odd numbers are for GIRLS. Events and sessions with even numbers are for BOYS. If the entries for a session necessitates that only one course be used, the host team reserves the right to consolidate the pools for that session.

SPECTATOR AREA: At this facility the spectator area is on a separate level from the pool deck. Spectators will only have access to the spectator level, which seats approximately 1000 people and has a designated handicap area. No strollers, coolers, folding chairs, or oversized stadium seats will be permitted on the spectator level. Concessions will be available on the spectator level. NO SHAVING IN THE FACILITY

ELIGIBILITY: Be a current full privilege YMCA member for the team they are representing.

PROOF OF TIME AND PARTICIPATION OF SWIMMERS IS REQUIRED UPON CHALLENGE. FAILURE TO PROVIDE SUCH PROOF WHEN REQUESTED WILL BE SUBJECT TO INVESTIGATION AND POSSIBLE DISQUALIFICATION BY THE MEET COMMITTEE OR THE COMPETITIVE COMMITTEE.

ENTRY RULES: Entry Rules for the 2008 Maryland Winterfest Invitational are as follows:

· Individual entries require qualification times achieved in either open league, dual, or high school meet competition or before three (3) official timers from a local association. The host team reserves the right to enter SPY swimmers regardless of qualifying time so as to insure parental participation.

· There are no restrictions on the number of entries per team in individual events. The host reserves the right to limit the number of heats in certain events.

· There is no limit to the number of relays that a team may enter in a relay event, however only one relay team per association may score in an event.

· Swimmers may swim three (3) individual events and two (2) relays per day

EX: 11-12 girl may swim 2 individual events as an 11-12 and 1 open event per day. She

may only swim 2 relays per day but that could be one 11-12 relay and one Open Relay

· Deck entries will be permitted at $10.00/individual event and $30/relay if space allows. They will be non-scoring. Swimmers must be entered in the meet to be deck seeded. All deck entries are to be submitted by a coach on the proper form (forms are enclosed in the coaches packet) and submitted to the scratch table with payment. Payment MUST be made at time of seeded entry.

· A swimmer may move up an age group for the entire meet. A 19 year-old swimmer who is still in high school may compete in the Open age group. The swimmer’s age as of December 1, 2007, determines their age for this meet.

· Swimmers who have been registered with USA swimming in 2007 need to be registered for 2008 BEFORE the meet so we can clear their times on USA swimming quickly. This would probably include making sure all swimmers names are spelled the same way as they are (were) registered with USA swimming and showing their correct USA-S ID number. PVS will NOT attempt to clear times for swimmers with no ID number in the MM file.

MEET RULES: The meet will be run in accordance with the 2007 USA Rule Book. The meet referee reserves the right to make any adjustments to the provisions of the meet announcement necessary to ensure the fair and efficient running of the meet.

ENTRY

PROCEDURES: Entries are to be submitted electronically. Hy-Tek Software is the standard used. Please e-mail your entry to John W. Sheppard, johns@spyswimming.org . A signed Entry Summary Sheet, Officials Volunteer Sheet, Coaches Attending Sheet and the Timer Volunteer Sheet need to be submitted with your check and postmarked by December 18^th to John W. Sheppard at

1203 Will-O-Brook Drive, Pasadena, MD 21122

ENTRY DEADLINE: All entries must be received no later than 8:00 PM, December 18th, 2007. NO CHANGES MAY BE MADE AFTER THE ENTRY IS RECEIVED. Late entries will be returned.

400 IM ENTRIES: The 32 fastest qualifying times for Girls Open 400 IM, Event # 29 and the 32 fastest qualifying times for Boys Open 400 IM, Event # 30 will be entered. A POSITIVE CHECK-IN of No Later Than (NLT) 10:00 A.M. will be conducted for these events. Heat sheets will be posted NLT 10:45 A.M. Heats will be seeded Fast to Slow.

500 FREE: The 32 fastest qualifying times for all 500 yard events (Events 73, 74, 75, 76, 113 and 114) will be entered. A POSITIVE CHECK-IN for events 73-76 will be NLT 8:15 A.M. and NLT 1:30 PM for events 113 and 114 on Sunday. Heat sheets will be posted NLT 9:15 A.M. and 2:30 PM. Events 113 and 114 will be seed fastest to slowest. Keep in mind only the Top 8, not Top 16, return for Finals in the 13-14 and Open 500 events.

WEBSITE POSTINGS: Psyche sheets and warm up/start time schedules will be posted on the SPY Swimming website, www.spyswimming.org no later than December 22, 2007. Coaches are reminded to include their email addresses on the meet entry forms. Announcements regarding web site posting and additional information will be sent via email distribution.

ENTRY FEES: $ 5.00 per individual event

$20.00 per relay event

$ 7.00 per swimmer for facility fee (each participant will receive a meet goodie bag)

Refunds cannot be considered for circumstances beyond the control of the host team.

MEET FORMAT: All individual events (#1-#114) will be swum in Trials/Finals format EXCEPT for the following: Events # 29 & #30 (400 IM) and ALL RELAY EVENTS will be swum as TIMED FINALS during the Preliminary sessions. In addition, Events 113 & 114 (11-12 500 free), 35 & 36 (9-10 200 free), 93 and 94 (9-10 200 IM) will also be swum as timed finals in the prelim session.

Top 8 from prelims for all age groups will qualify for the evening finals except for the Open and 13-14 age group only, the top 9 –16 will qualify for a consolation heat except Events 73, 74, 75, and 76 (500 Free) WHERE ONLY THE TOP 8, NOT TOP 16 will qualify for Finals.

NEW: DIVE-OVER STARTS for ALL AGE GROUPS

SCRATCHES: Failure to Compete in preliminaries and Timed Finals: In all events where preliminary heats are necessary or which are swum as timed finals, any swimmer who fails to compete in an individual event in which he has been entered shall count as an individual event No Further penalties will apply.

Failure to Compete in Finals: Any swimmer qualifying for any heat of finals who fails to compete and who has not been scratched will be barred from their next individual event. Exceptions: No penalty shall apply for failure to compete in finals if:

· The referee is notified in the event of injury or illness and accepts the proof thereof.

· A swimmer qualifying for a final heat based on results of preliminaries notifies the announcer within 30 minutes after the announcement of qualifiers that he may not intend to compete and confirms his final intentions with 30 minutes following his last individual preliminary event.

· It is determined by the Referee that failure to compete is caused by circumstances beyond the control of the swimmer.

AWARDS: First through eighth places in all individual events for 12/U events only.

Plaques: The top eight placed teams for combined scoring will received plaques.

Note: Coaches must pick up all individual and team awards promptly at the end of the meet from the awards room.

SCORING: Only 1 relay per team will score in an event. When 16 competitors qualify for finals of a championships meet, the scoring will be as below. Where only top 8 competitors return for finals or no final is offered, scoring will only be per top 8. Relays will score through 16^th place.

Relay Events: 40-34-32-30-28-26-24-22-18-14-12-10-8-6-4-2

Individual Events: 20-17-16-15-14-13-12-11-9-7-6-5-4-3-2-1

Top 8 (where appropriate) 20-17-16-15-14-13-12-11

TIMERS: As we are running 2 pools, there will be a great need for timers. The host team will require timers from teams in proportion to the size of their entries for each session. The enclosed “Timer Volunteer Sheet” is required to be submitted with your meet entries.

OFFICIALS: Each team is asked to provide 2 certified USA officials. Please complete the enclosed “Official Volunteer Sheet” and return it with your meet entries.

CLERK OF COURSE/

MARSHALING: There will be no Clerk of Course for the meet. Coaches are responsible for ensuring that their swimmers get to the starting blocks in time for their respective event.

MEET PROGRAM: The Meet Program will be available for purchase ($6.00) for preliminary sessions for swimmers or parents to record times and special thoughts from this exciting event. All final sessions will have lane/heat assignments posted, there will be no programs for final sessions to purchase.

CONDUCT: Coaches and their assistants will be held responsible for the conduct of their swimmers. University of Maryland monitors will be enforcing conduct guidelines throughout the meet.

RESULTS: Results will be posted on the SPY website (www.spyswimming.org) .

CONCESSIONS: There will be limited concessions for sale courtesy of the University of Maryland .

HOSPITALITY: A hospitality room will be available for coaches and officials working the meet and displaying the designated badge.

T-SHIRTS: A Team Pre-order form for the Meet T-Shirts will be sent via email at a later time. Only pre-ordered T Shirts will be sold. No additional shirts will be available for sale. T Shirts will also be available to preorder on the SPY website at www.spyswimming.org

PARKING: University of Maryland will be charging $5 per vehicle per day to park at the Campus Recreation Center. Parking areas available may change depending on the activities in progress at the University. Updated information regarding parking will be sent via email to the address listed on the Entry Summary Sheet as well as posted on the SPY Website, www.spyswimming.org

HOTEL

INFORMATION: Below is a list of area Hotels. The Host Team does not recommend any of the hotels, however we are providing this information for the convenience of the participating teams. The hotels in College Park are all under 5 minutes away from the pool. The other hotels are from 15 - 20 minutes away.

Holiday Inn College Park (2 miles from UM)

10000 Baltimore Blvd.

College Park, MD 20740

(301)345-6700

Ramada Inn (1 mile from UM)

9113 Baltimore Ave.

College Park, MD 20740

(301)345-4900

Holiday Inn - Greenbelt (5 miles from UM)

7200 Hanover Drive

Greenbelt, MD 20770

(301)982-7000

Comfort Suites at Laurel Lakes (15 min from UM)

14402 Laurel Pl.

Laurel, MD 20707

(301)206-2600

Greenbelt Marriott (7 miles from UM)

6400 Ivy Lane

Greenbelt, MD 20770

(301)441-3700

Holiday Inn Beltsville - 6 miles from UM

4095 Powder Mill Road

Beltsville, MD 20705

(301)937-4422

Courtyard by Marriott

6301 Golden Triangle

Greenbelt, MD 20770

(301)441-3700

Courtyard by Marriott

1251 Prosperity Drive

Silver Spring, MD 20904

(301)680-8500

Courtyard by Marriott - 20 min. from UM

8330 Corporate Drive

Landover, MD 20785

(301)577-3373

Knights Inn - 15 min. from UM

3380 Ft. Meade Road

Laurel, MD 20724

(301)498-5553

Quality Inn & Suites (2 blocks from UM)

7200 Baltimore Blvd.

College Park, MD 20740

(301)864-5820

The Inn and Conf. - UM College Park

on campus

University Blvd. at Adelphi Road

College Park, MD 20742

(301)985-7303

ORDER OF EVENTS

MARYLAND WINTERFEST

Hosted by SPY SWIMMING

SESSION I & II

SATURDAY AM, JANUARY 5, 2008

WOMEN’S MEN’S

EVENT# Q.T. NAME Q.T. EVENT#

1 NT 13-14 400 Med. Relay NT 2

3 NT Open 400 Med. Relay NT 4

5 2:30.69 13-14 200 Back 2:22.99 6

7 2:23.99 Open 200 Back 2:15.09 8

9 2:14.29 13-14 200 Free 2:07.99 10

11 2:08.99 Open 200 Free 1:57.99 12

13 1:09.99 13-14 100 Fly 1:08.99 14

15 1:05.99 Open 100 Fly 1:00.99 16

17 2:46.99 13-14 200 Breast 2:45.99 18

19 2:42.99 Open 200 Breast 2:35.99 20

21 27.79 13-14 50 Free 26.89 22

23 26.79 Open 50 Free 24.59 24

25 NT 13-14 200 Free Relay NT 26

27 NT Open 200 Free Relay NT 28

* 29 4:57.99 Open 400 IM 4:44.29 30 *

SESSION III & IV

SATURDAY PM, JANUARY 5, 2008

WOMEN’S MEN’S

EVENT# Q.T. EVENT Q.T. EVENT#

31 NT 10&U 200 Med. Relay NT 32

33 NT 11-12 200 Med. Relay NT 34

35 2:50.89 10&U 200 Free 2:45.89 36

37 2:20.79 11-12 200 Free 2:25.29 38

39 40.59 10&U 50 Back 41.99 40

41 35.59 11-12 50 Back 36.19 42

43 1:25.99 10&U 100 IM 1:29.99 44

45 38.59 11-12 50 Breast 41.59 46

47 46.59 10&U 50 Breast 47.99 48

49 1:18.99 11-12 100 Fly 1:19.69 50

51 1:40.09 10&U 100 Fly 1:41.59 52

53 29.49 11-12 50 Free 29.99 54

55 33.89 10&U 50 Free 34.59 56

Events in BOLD will be swum as Timed Finals during Prelims.

* Events 29 and 30 will be seeded fastest to slowest.
ORDER OF EVENTS

MARYLAND WINTERFEST

Hosted by SPY SWIMMING

SESSION VI & VII

SUNDAY AM, JANUARY 6, 2008

WOMEN’S MEN’S

EVENT# Q.T. EVENT Q.T. EVENT#

57 NT 13-14 400 Free Relay NT