Name of Meet

 

 

 

NEW JERSEY SWIMMING

LONG COURSE  JUNIOR OLYMPICS

JULY 27, 28, & 29, 2007

Hosted by SCARLET AQUATIC CLUB

Meet Sanction #:

New Jersey Swimming Sanction #:NJS072707LC

 

Date of Meet:

Friday, Saturday, and Sunday, July 27, 28, & 29, 2007

 

Location:

·         The pool is located in the Sonny Werblin Recreation Center on the Busch Campus at Rutgers University in Piscataway, New Jersey.  The Center's main number is 732-445-0460; this number is for emergencies only.  All calls regarding this meet should be directed to the Meet Director.

Meet Director:

Ellen W. Mace, entries1@juno.com, 609.558.0988

 

Meet Referee:

Judy Sharkey, email: jmsharkey@aol.com, 1.732.225.4067

 

Meet Marshall;

Carl Leonhard, email carlkung@aol.com

 

Entry Amending Process:

According to the Amending Process for NJ Championship Meets, should a swimmer be missing from the entry list or an event, the coach can e-mail the missing information to entries1@juno.com by 6:00 PM Wednesday July 25, 2007. The entry fee for all events entered in this manner is $10.00 per event (unless the mistake was the host’s), and must be paid before the start of the meet according to the Amending Process Guidelines.

 

Meet Format

Waiver:

The host club has the right to change the format of the meet with the approval of the administrative chairman and age group or senior chairman.  These changes would be made for a more efficient swim meet for the swimmers and the host club.  Reasons for changes would be:

·         To allow more swimmers to swim.

·         To conform to facility capacity limits or for facility safety concerns.

·         To condense the meet into smaller time frame.

Some of the changes that can be made: 1) adds a session, 2) heat limit distance events, 3) to condense sessions and 4) eliminate relays.

 

Internet Website Posting:

·         The official website for LC JO’s  2007 is: www.besmarttinc.com

Meet Requirement

Statement:

This meet qualifies, as "one" of the two required long course meets to be eligible for the New Jersey LC Zone Championship Team or for New Jersey National Championship Reimbursement.

 

Coaches Eligibility:

·         All coaches “on the deck” must be members of USA Swimming.

·         Coaches must have coaching card when entering or reentering the pool venue.

 

Swimmer Eligibility:

·         All swimmers must be members of USA Swimming to enter and compete in this meet.

·         All swimmers must be listed on a team’s official entry form to be eligible to participate in this swim meet in any events including relays.

·         This is a New Jersey Swimming Championship Meet; only New Jersey Swimming athletes may enter and compete in this meet.

Unattached Swimmers.

·         All transfer swimmer(s) must swim unattached for 120 days from their last attached competition.  Swimmers must us an UN- (New Team Alpha Code) as their team affiliation. All Unattached swimmers must be listed on the team’s official waiver entry form.

Age Groups that will be offered.

·         There will be individual and relay 8events for 10/Unders, 11/12’s, 13/14’s, and 15/Overs.

·         No Awards for individuals 20 & Over, No awards for relays with 20 & Over Swimmers.

·         All swimmers must have times equal to or faster than the current New Jersey Swimming LC Gold Time Standards.

Individual and Relay Limits:

·         NJS allows swimmers to compete in three individual events per day.  Swimmers may enter all events that they qualify for.  Swimmers entered in more that three events per day must scratch down to three events per day prior to the seeding of the meet.  Failure to scratch down to three events, swimmer will swim the first three events as entered.

·         Swimmers may compete in one (1) relay per day.

Age at Meet:

·         Age for this meet is calculated as of Friday, July 27th, 2007.

 

Meet Format:

·         This meet will be run in accordance with the current USA Swimming Rules.

·         This meet will be run as a time final meet.

How seeding will be done.

·         This meet will be deck seeded with coaches checking-in/scratching swimmers.  When the seeding has been posted, swimmers will report to the blocks on their own.

 

Meet Schedule:

·         The building will not open before 7:10 a.m. for swimmers and 7:15 a.m. for spectators.

·         This meet will have two sessions per day.

·         Afternoon session starting times will be announced once entries are received and a time line is established.

 

 

 

Meet Schedule:

 

Friday, July 27, 2007

Warm-up

Start

Session 1

12/ Under Girls & Boys Events

  7:15 a.m.

  8:20 a.m.

Session 2

13/14 and 15/Overs

TBA - End of Session #1*

65 minutes later*

 

 

 

 

Saturday, July 28, 2007

Warm-up

Start

Session 3

12/ Under Girls & Boys Events

  7:15 a.m.

  8:20 a.m.

Session 4

13/14 and 15/Overs

TBA - End of Session #3*

65 minutes later*

 

 

 

 

Sunday, July 29, 2007

Warm-up

Start

Session 5

12/ Under Girls & Boys Events

  7:15 a.m.

  8:20 a.m.

Session 6

13/14 and 15/Overs

TBA - End of Session #5*

65 minutes later*

 

 

 

 

*     Starting times for second session will be determined after entries are received and a timeline created!

 

 

Warm-up Procedures:

New Jersey Swimming requires a minimum of 60 minutes of warm-ups for all New Jersey Swim Meets.  All teams must be given a minimum of thirty minutes of warm-ups.

·         Warm-ups will be run under New Jersey Swimming Warm-up and Safety Guidelines.  Warm-ups will include general warm-up lanes, sprint lanes, and pace lanes.

Entry Into Pool:

·         All swimmers must enter the pool from the starting end of the pool.

Host Team Monitoring Warm-ups.

·         Scarlet Aquatic Club Meet Marshals will monitor warm-ups.

·         All general warm-up lanes will swim in a counterclockwise direction.

Warm-up Schedules.

·         The warm-up sessions will be two 30-minute warm-ups divided by teams.  There will be designated sprint lanes/pace lanes during the last 15/10 minutes.

 

Entry Times:

·         New Jersey Swimming does not allow ‘NT’ or ‘No Time’ to be used as an entry time.

·         All entry times must be equal to or faster than the New Jersey Swimming Long Course Gold Time.

·         All entry times must be in long course meters.

 

Proof of Time Conversion Factors in Team Manager:

Conversions must use the Hy-Tek Default factors built into Team Manager. In Team manager, go to set-up, then conversions.  Make sure that: 

·         The Yard to SC Meters must be set to: 1.11

·         That Freestyle Turns = 0.8, that Backstroke Turns = 0.6, that Breaststroke Turns = 1, that Butterfly Turns = 0.7, and Individual Medley Turns = 0.8

·         500 yd. Free to 400 m. Free and 1000 yd. Free to 800 m. Free = .875 and 1650 yd. Free to 1500 m. Free = 1.006.

·         DO NOT SET THE STRAIGHT CONVERSION FACTOR TO ANY PERCENT FACTOR!

 

Check-In:

·         All check-in sheets must be turned into the control room 30 minutes before the start of each session.  Swimmers that are swimming will have a line through their name.  Swimmers that are being scratched will have their names circled with a “SCR” next to the circle.  Swimmers scratching a single event will have a line through his/her name and the event number circled with “SCR” next to the circle.

·         All distance events will have a positive check-in that will be posted in the control room.

 

Starts:

·         ‘New Jersey Swimming requires that whistle starts be used.

·         The host club will determine if "overhead/fly-over” starts will be used after a time line has been produced.  This information will be published in the pre-meet information and posted at www.besmarttinc.com.

 

Distance Events:

800m and 1500 m

Freestyle events

·         All 800 and 1500 meter freestyles will be run fastest to slowest.

·         All 800 and 1500 meter freestyles will alternate women and men.

 

·         Heats will be combined to consolidate a heat.

 

Time Trial Events

 

 

·         This meet is sanctioned for time trials.

·         The swimmer must have swum the same event during the meet.

·         A Time Trial event will count towards the maximum 3 events per day limit.

·         The swimmer must be within one-half second/per 50 meters of the USA Swimming Junior National time standard to do a time trial.

·         The swimmer will provide their own timers.

·         The fee for time trials will be $5.00 /per event; sign-ups will be in the control room.

·         There will be no time trials for Zones.

 

Relays:

·         All relays MUST HAVE THE CORRECT FOUR NAMES LISTED AND THE CORRECT ORDER for that relay to be eligible.

·         Coaches must turn in relay cards prior to that relay swimming listing correct swimmers names and correct order.

·         In the 15 & Over Relays, if a team uses 20 year olds or older, that relay will not score points or receive awards.

·         In the Open 800 Free Relays, if a team uses 20 year olds or older, that relay will not score points or receive awards.

 

Scoring:

·         Team scoring will be kept. 8 Lane (16 place) Scoring will be 20-17-16-15-14-13-12-11-9-7-6-5-4-3-2-1 and double for relays.

 

Awards:

·         Medals will be awarded for the top 3 relays in each relay event.

·         Medals will be awarded for the top 8 swimmers in each individual event.

·         There will be no awards given to 20 years and older swimmers.

·         There will be team trophies for the top three scoring teams.

·         There will be high point awards in each age group.

 

Entry Fees:

·         Individual Entry Fee:  $5.00

·         Relay Entry Fee:  $9.00

·         Make checks payable to: Scarlet Aquatic Club

 

Admissions and

Programs:

·         Admission will be $6.00 per session. 

·         Cost of Program will be $10.00 for the entire meet.

 

Entries:

·         In accordance with NJS policy, team entries may be submitted by email to entries1@juno.com

·         All entries must be Hy-Tek program entries either on a 3 1/2" diskette or as an attached file to an email.

·         The meet entry coordinator will respond to e-mails entries within 48 hours.  If you do not receive an e-mail response within 48 hours, assume that your email has not been received. It then becomes the e-mailer’s responsibility to make sure that the host club's meet entry coordinator receives the e-mail.  If you do not receive an e-mail response, you must contact the entry coordinator by email or phone or mail in your entries.

·         An Entry Summary with a signed NJ Swimming waiver and a check must accompany or follow each mailed entry.

·         Accuracy of seed times is essential.  Incomplete entries will not be accepted.

·         Deck entries will not be accepted.  No phone or faxed entries will be accepted.

 

Results:

·         All teams will be asked if they want results mailed or via email.

·         Results can be ordered at admissions for a cost of $12.

 

Host Clubs

Responsibilities:

·         The host clubs will provide a single timer in each lane through out the meet.

·         The host club will have stopwatches available for volunteers helping to time.

·         The host club will e-mail all club entries back to the participating clubs.

·         The host club will create a warm-up schedule that will be fair and equal to all teams.  This warm-up schedule will be e-mailed to all participating clubs no later than 72 hours before the meet and available at www.besmarttinc.com

·         The host club will create timing assignments that are fair and equitable with as many teams participating as possible. These timing assignments will be e-mailed to all participating clubs no later than 72 hours before the meet and available at www.besmarttinc.com

 

 

Participating Club

Responsibilities:

·         Participating clubs must help with timing assignments.  Timing assignments will be e-mailed to participating clubs 72-hours prior to the meet and available at www.besmarttinc.com